What it's for
A construction quality control checklist is how a superintendent or project manager checks work in place before the next trade covers it or the owner sees it. This one is a printable Excel sheet: 29 prompts in seven sections, each answered Pass, Fail or N/A, with a table for what failed and who is correcting it.
Fill in one sheet for each inspection: an area, a phase or a trade's scope. The sections run in the order a job does, so mark N/A for whatever your job doesn't have.
The items are prompts, not a complete list and not a statement of what any code or specification requires. The project's drawings and specifications govern. Add your own on the blank lines.
Three prompts touch other records. "Submittals approved for this work" and "Materials on site match approved submittals" can be checked against your submittal log. "Punch list items entered" is the last printed prompt, and the items themselves go on the punch list.
What's inside
Two sheets, both protected with no password: Checklist and About this template. Pale yellow cells are yours to fill in, and every other cell is locked.
Checklist carries a letterhead titled QC CHECKLIST, with INSPECTION NO. and DATE. Top to bottom:
- INSPECTION: PROJECT, AREA OR PHASE INSPECTED, TRADE OR SUBCONTRACTOR and INSPECTED BY.
- The table, under NO., ITEM, RESULT and NOTES. RESULT is a drop-down of Pass, Fail and N/A. The seven sections, with their items numbered 1 to 29, are BEFORE WORK STARTS (5 items), SITEWORK AND FOUNDATIONS (4), FRAMING AND STRUCTURE (4), MECHANICAL, ELECTRICAL AND PLUMBING ROUGH-IN (4), BUILDING ENVELOPE (4), INTERIOR FINISHES (4) and FINAL (4). OTHER ITEMS adds four blank lines, numbered 30 to 33.
- SUMMARY: the count of Pass, Fail and N/A. These three are the only formulas in the file.
- DEFICIENCIES: six lines under ITEM NO., DEFICIENCY AND ACTION, RESPONSIBLE, DUE and DATE CORRECTED.
- SIGN-OFF: INSPECTED BY and DATE, then ACCEPTED BY and DATE.
It prints on Letter paper in portrait, one page wide and two pages long, with a page break before BUILDING ENVELOPE and the header row repeated on page 2.
About this template holds three steps, the example note, a method note, the version, the license and links.
How to fill it in
- Fill in your letterhead, then INSPECTION NO. and DATE. Under INSPECTION, fill in PROJECT, AREA OR PHASE INSPECTED, TRADE OR SUBCONTRACTOR and INSPECTED BY. Clear the example first.
- Go through the work with the drawings beside you, and pick a RESULT for each item. The file refuses anything but Pass, Fail and N/A. A blank result isn't counted anywhere, so mark N/A for a prompt that doesn't apply, not a gap.
- Use NOTES to say what you found and where: "window model differs from the approved submittal" is a note someone else can act on.
- Type your own items on the four blank lines under OTHER ITEMS and pick a result for each. The summary counts them. To change a printed item, choose Review > Unprotect Sheet (there is no password), edit it, then protect the sheet again.
- Under DEFICIENCIES, enter one line for each Fail: the ITEM NO., the DEFICIENCY AND ACTION, who is RESPONSIBLE, when it is DUE, and the DATE CORRECTED once it's fixed. You type this table yourself. Nothing copies from the results, and the summary counts results, not deficiency lines.
- Sign under INSPECTED BY and date it. Whoever accepts the work signs under ACCEPTED BY and dates it. Keep the sheet with the job's quality records.
The worked example
The file opens on an example. The notes and the deficiency text start with "Example:". Clear them before you use the sheet.
| NO. | ITEM | RESULT | NOTES |
|---|---|---|---|
| 1 | Drawings and specs on site are current | Pass | |
| 3 | Materials on site match approved submittals | Fail | Example: window model differs from the approved submittal |
| ITEM NO. | DEFICIENCY AND ACTION | RESPONSIBLE | DUE | DATE CORRECTED |
|---|---|---|---|---|
| 3 | Example: window model differs from submittal; confirm with the architect or replace | Superintendent | 10/2/2026 |
The summary then reads:
| SUMMARY | Count |
|---|---|
| Pass | 1 |
| Fail | 1 |
| N/A | 0 |
Frequently asked questions
Does it calculate anything?
Only the three counts under SUMMARY: Pass, Fail and N/A, each a COUNTIF over the RESULT column. Nothing else on the sheet calculates.
Does it work in Google Sheets or Numbers?
Both open .xlsx files. This one has no macros, and its only formulas are the three COUNTIF counts. The drop-down is a standard list validation.
Can I put my logo on it?
Yes. Insert it where the sheet says YOUR LOGO. That row is 36 pt (half an inch) tall, so a logo sized to it fits without dragging the row taller. To remove the YOUR LOGO text, choose Review > Unprotect Sheet (there is no password), then protect the sheet again.
Does it replace the inspections on my job?
No. It records your own walk-through. One prompt asks whether rough-in inspections passed before cover, but the file does not schedule inspections or say which ones your job has.
How is it different from a punch list?
This checklist is for inspecting work as it goes in, with a result for each prompt. A punch list tracks the items left at the end of the job, one row each, until they are verified.